KIconcerts accepts reservations subject to the details outlined in each group’s travel brochure, including these conditions. The first payment constitutes acceptance of all conditions set out in this document.
No order will be processed without a first payment and reservation is not guaranteed if payments are not made by the due date. Should any payment be in arrears more than one payment period and no payment arrangement entered into, KI reserves the right to cancel a passenger’s participation in the tour and to hold all payments made to date. Should a final payment not be received on time, KI reserves the right to not issue an airline ticket, to cancel a passenger’s participation in the tour and to hold all payments made to date.
Applications may be submitted after the due date for the first payment and, subject to flight, coach and hotel availability, will be accepted. Such applications must be accompanied by a payment equal to the amount due by the date of the application. Should that amount not be received, the passenger will be deemed to be in arrears and the above conditions will apply.
KI is committed to continually improving itinerary features whenever realistic improvements are possible. If unforeseen circumstances beyond our control necessitate, we reserve the right to vary itineraries and/ or destinations and to substitute hotels if circumstances warrant. Venues, repertoire and performances may be adjusted or modified, with final arrangements contingent upon the number of performance participants.
Air Transportation is in Economy Class on airlines determined by KI that are IATA (International Air Transportation Association) and ARC (Airlines Reporting Corporation) member carriers.
Those wishing to deviate from the air arrangements made for the group have two options:
The following cancellation charges will apply if any passenger cancels their tour (the insurance premium, whether included in the tour price or paid separately, is not refundable).
50% of funds paid by the passenger will be refunded from receipt of the first payment until the date prior to the due date for the final payment
No funds will be refunded to the passenger after the due date for the final payment or if any payments are in arrears at the date of cancellation
Should world conditions affect the staging of the tour, the U.S. State Department bans travel to the countries included in the itinerary or should KI determine that the safety of its clients is otherwise better served, KI reserves the right to offer a comparable program at an alternate destination. Should this offer not be accepted by each passenger within 10 days of the offering, the cancellation penalties outlined above will apply. All cancellations must be made in writing and sent by mail, fax or e-mail to KI.
KI recognizes that circumstances occur where it may be necessary to cancel participation in this program. Substitutions are encouraged so that cancellation fees can be avoided. The only additional cost for a substitute is the insurance premium, where an insurance package has been purchased, as these payments cannot be transferred. KI must be notified of substitution at the time of cancellation. Substitution deposits/payments must be received by KI before a refund to the original passenger is made. Substitutions must be made no later than 90 days prior to travel or charges will apply. This clause does not apply if KI has canceled a person’s participation in accordance with the provisions of these terms and conditions.
Every tour member must have a valid passport that will be in effect for at least six (6) months after the date of conclusion of the tour. KI must receive a copy of the passport no later than 120 days prior to departure.
U.S. citizens do not require a visa to enter Spain and most countries in Europe provided their stay is no longer than 90 days. It is your responsibility to consult with the Embassy or Consulate of each country to be visited to determine what form of visa is needed. It is your responsibility to obtain the visa if needed.
Citizens of all other countries must consult with the Embassy or Consulate of each country to be visited to determine what form of visa is needed. It is your responsibility to obtain the visa if needed. A minimum of six (6) weeks should be allowed for this process.
KI refers you to the U.S. Centers for Disease Control and Prevention (the “CDC”) in Atlanta for the latest health and vaccination requirements. The Travelers Health Hotline is (877) 394 8747 and the website is: www.cdc. gov/travel.
KI will pass frequent flyer program information to the airlines if such information is received no later than 60 days prior to travel. It is the individual traveler’s responsibility to ensure the airline inserts this information into their booking. Many airlines do not provide mileage accrual for group travel. Travelers should check with their frequent flyer carrier to determine if they qualify for any mileage accrual. KI is unable to provide ticket copies after departure.
Any disputes shall be resolved by binding arbitration in the County of El Paso, Colorado through the American Arbitration Association.
The responsibility of KI is strictly limited. KI acts only as agents for transportation companies, hotels, and other public services and it is the express condition that we shall not become liable for delays, losses, or accidents incurred by said persons or operators to passengers and baggage from whatsoever cause. KI also reserves the right to change the routing, hotels, and/or sightseeing and any service offered, should local conditions in our opinion warrant; the extra cost, if any, must be paid by the passengers. The right is reserved to refuse any person on this tour. The airlines and other transportation companies concerned are not to be held responsible for any act or omission or event during the time passengers are not on board their planes or conveyances. This passage contract in use by the carriers concerned when issued shall constitute the sole contract between the airlines or other carriers and the purchasers of the tour and/or passengers. All additional expenses caused by war, landslides, strikes, weather delays, illness or accidents are the responsibility of the passengers. By utilizing the services of KI, the tour member agrees that the maximum liability for KI is the price of the tour and that the exclusive venue for all claims, actions or proceedings against KI of whatsoever nature arising out of this contract shall be the County of El Paso, Colorado, and such claims, actions, or proceedings shall be determined according to laws and jurisdiction of the State of Colorado.
Any variations or additions to the conditions governing this tour will only be valid if provided in writing by an Officer of KI.